After speaking with the Development Team of various forums, we've all agreed on a new procedure of conducting awards for fanfictions/oneshots.
The Procedure [starting next year's awards]
There is a list of forums below [list is subject to change to the discretion of the DT of the forum in question] that will be participating in the awards henceforth. What will happen is that the DT of each of those forums will let the DT of the FF Forum know what categories are required for that forum [FF/OS related] and those will be added in the final list of categories for the entire FF Awards.
What will happen then is that those categories will be put up in that particular forum and members of that forum will get the chance to nominate one story per category. The link to the nomination thread will be posted in all the participating forums, allowing members from all of those members to join in. Nominations for each forum will occur one by one.
Members will then be allowed one round of voting on all the nominations to shortlist about 2-3 stories per category. A panel of DT judges and/or members [yet to be decided] will read those stories [2 chapters for Fan Fictions - one chosen by author, other chosen by judge] and decide the winner based on a certain guideline [which will be revealed to members once it's created to allow for any changes you all would like].
The Madhubala Forum DT decides on 2 categories -> Best Madhubala-Rishabh Fan Fiction & Best Madhubala-Sultan Fan Fiction. Members of all the forums participating can then nominate fan fictions that come under both those categories. Those fan fictions can be posted at the Madhubala forum itself or the Fan Fiction Forum [or anywhere else on IF].
There will one round of voting where only members get to vote shortlisting 2-3 stories per category. Chosen judges will read those stories and decide on the winners based on a certain guideline.
This procedure not only allows for the involvement of members but also increases the chances of more writers from all over IF get recognized instead of just the more popular authors. Do keep in mind that this means ALL those forums are having their Forum's Story Awards at the same time as well. This ensures that the Awards are a more grand affair.
Of course, the FF Forum will also have it's Member Awards along with the story and the winners for those will be decided using the old procedure [only voting of the members].
Please find the list of forums joining our forum and giving this a try for next year below. Let's see how this works.
-FF DT [Jot & Hershi]