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TechTalk & Personal Computing Guide

How to use signatures in Emails

meghavi IF-Rockerz
meghavi
meghavi

Joined: 21 November 2004
Posts: 8263

Posted: 18 January 2005 at 5:08pm | IP Logged

If you'd like to automate the job of adding signatures to your Emails here's how to do it. For the purpose of this tutorial there will be explanations for both Outlook Express and Outlook.

Outlook Express :

Open up Outlook Express and from the top toolbar select :

Tools / Options

The options window will now popup.

Click on the Signatures tab

http://www.cybertechhelp.com/html/tutorials/tutorial.php/id/ 8http://www.cybertechhelp.com/html/tutorials/tutorial.php/id/ 8Outlook Express Options Menu

Click New

In the signatures box you should now see : Signature #1 Default Signature

You can now rename that signature if you wish to help you identify which signature is whose, or which e-mail accounts you would like to use it with. To do this highlight "Signature #1" and click Rename.

Now this is where you actually type in your signature :

Click in the white pane to the right of the text "Edit Signature"

Here you will need to type in the actual signature you would like to use

Once you are happy with it you now need to assign the signature with a particular e-mail account that you use

To do so click on the "Advanced" button

The "Advanced Signature Settings" window will now popup

To assign your new signature to a certain e-mail account put a tick in the checkbox to the left of the e-mail account you would like to use

Then click OK to finish with that window

You now have the option of whether to attach your new signature to ALL outgoing messages

If you would like to choose whether to use your signature when writing an e-mail remove the tick from the checkbox entitled "Add signatures to all outgoing messages" - for information about how to then choose to use your signature if you don't Add signatures to all outgoing messages please click here

You then have the option of whether you would like to attach your signature automatically to all E-mail Replies and E-mail Forwards. If you would like this remove the tick from the checkbox next to "Don't add signatures to Replies and Forwards". If you don't want this leave the tick where it is.

That's all there is to it. Now hit Apply then OK to confirm the changes you've made and you're all set.

If you don't choose to use your signature on all outgoing messages here is how to attach your signature :

Click "New Mail" as if you were about to write a new e-mail

Now click from the top toolbar :

Insert / Signature

A menu will then move out to the right where you can then choose which signature you would like to use (assuming you have multiple signatures) and your signature will be added to the bottom of your e-mail.

Outlook :

Open up Outlook and from the top toolbar select :

Tools / AutoSignature

Outlook Signature

The AutoSignature Window should now popup

Outlook Signature Pic 2

In the main white pane type in the signature you would like to use

You can then choose whether to "Add the signature to the end of new messages" or not by ticking the check box next to "Add the signature to the end of new messages" or by removing the tick from the checkbox.

You will also have the option for not adding your signature to all email replies and email forwards or not by ticking the check box next to "Don't add this signature to replies or forwarded messages " or by removing the tick from the checkbox.

Once you're happy with the signature and its settings click OK

If you choose NOT to add your signature to either all new messages or to replies and forwards this is how to add your signature to emails you wish to use it with :

Click New Message as if you were about to send a normal email and the "Message" window will popup for you to type your email. To insert your signature click :

Insert / AutoSignature

Outlook Signature Pic 3

http://www.cybertechhelp.com/html/tutorials/tutorial.php/id/ 8

 

HUMM IF-Dazzler
HUMM
HUMM

Joined: 06 November 2004
Posts: 2927

Posted: 19 January 2005 at 2:14am | IP Logged
hmm... excellent info! .. thanks buddy! ClapClapClap
nandiinii Senior Member
nandiinii
nandiinii

Joined: 01 November 2004
Posts: 503

Posted: 19 January 2005 at 7:04am | IP Logged
thanks meghavi!!very nice info!!Smile
SONYA_K Goldie
SONYA_K
SONYA_K

IF’s Strict Mod
Joined: 19 January 2005
Posts: 2249

Posted: 19 January 2005 at 2:08pm | IP Logged
very interesting article..thanks meghavi!!Smile
mango Global Moderator
mango
mango

Joined: 08 December 2004
Posts: 9255

Posted: 19 January 2005 at 6:58pm | IP Logged
thanx for the info sis
Tindae Groupbie
Tindae
Tindae

Joined: 30 July 2004
Posts: 67

Posted: 21 January 2005 at 9:13am | IP Logged

Thanks for the info.

Can someone teach me how how to add pictures and images in the emails.

Much appreciated

*Anjali* IF-Dazzler
*Anjali*
*Anjali*

Joined: 13 August 2004
Posts: 4673

Posted: 21 January 2005 at 3:19pm | IP Logged
thanks Meghavi!  I use Outlook Express so I can definitely put this information to use Smile
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